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Your one-stop shop for school logo and activity-specific items
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LEADERSHIP
President: Jenni Schares
Secretary: Mary Peterson
Treasurer: Linda McGarvey
Merchandise: Julie Miller
Concessions: Volunteer team
Faculty: Mr. Arndt and Mr. Hogan
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March 2024 (no minutes taken)
January 2024 (no formal meeting)
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The Bosco Catholic School System Booster Club has adopted the following policies and has the authority to amend or waive any of the following policies with a majority vote, subject to Board of Education approval.
Merchandise and Apparel Sales
The Booster Club will sell non-specific Bosco Catholic School System merchandise and apparel. Sport specific apparel will not be sold by the club without approval of the varsity head coach of any particular sport. Other organizations will not be allowed to sell items with Bosco Catholic School System logos that may be in direct competition with Booster Club merchandise and apparel sales. The Booster Club sells merchandise to generate funds to cover expenses for all extra-curricular activities. Another organization requesting the sale of merchandise and apparel should contact the Activities Director, the Booster Club President or Merchandise Chairpersons.
Concession Stands
The Bosco Catholic School System Booster Club will operate the concession stands at the high school, the middle school, the ball diamonds, and the football field. The Booster Club will also run concessions for all other activities/events where concessions are offered. Specific committees will be set up to coordinate and organize concessions for specific periods. An annual schedule of responsibility will be determined in August, communicated to all families, and presented at the September club meeting.
Each year, sophomore parents will have the opportunity at the beginning of the school year to sign up for an activity to coordinate concessions for, or they will be assigned to a group to coordinate concessions. Sophomore parents will be split into committees for the sport seasons as well as drama, music and band as needed determined by the number of sophomore parents. Committee groups should attend the appropriate Booster Club meeting prior to their event for information and direction. The committee will be responsible for making sure someone is there to open and close each home event and working with the Activities Department and office on items needed.
The high school office will coordinate stocking the concession stands, working with the committee on keeping items needed in stock.
All parents of players/participants, managers, cheerleaders, and band, will be scheduled to work concessions. These schedules will be posted on the school’s website prior to each season/activity.
Tabs for concession stand items are not allowed. Concession stand punch cards will be available for sale at all concession stands.
Officials will be given drinks from the concession stand at no charge when officiating.
Concession stands may be used by other requesting organizations upon approval. Requests should be made to and granted by the Booster Club President or Vice-President. Organizations will be responsible for returning the concession stands to the original manner prior to usage and providing their own food items for sale. Non-disposable items can be utilized as needed. If the organization chooses to use Booster Club drinks or candy, such organizations will be responsible for tracking usage and submitting quantities used to the Booster Club President, Vice-President, or Treasurer after the event. The Booster Club will invoice the organization for payment of items used.
Election of Officers
As outlined in the by-laws, “officers of the club shall consist of President, Vice-President, Secretary, Treasurer, and Executive Officer (Activities Director). They shall be elected every 2 (two) years by members that are present at the May meeting.” Also, “All members of the club are eligible for any office or committee chair. Committee chairs will be appointed annually on a volunteer basis.”Activity Budgets and Special Requests
Each coach and/or activity director will be required to submit their budget request for the following year to the Activities Director no later than October 1st. The Booster Club officers will review this budget and present to the Booster Club at the November meeting. The final budget will be presented to the Board of Education by the Business Manager in December.
Coaches and Activity Directors are to submit their request for their operating budget and uniform budget as outlined above. The operating budget for each sport/activity includes all necessary items to operate their program. These items would include supplies, entry fees, and equipment. The operating budget is for one year only. Other expenses such as officials, awards, membership dues, salaries, general supplies, transportation, advertising, and trainer expenses, are all paid out of the Activity Budget General Expense. The uniform budgets are on a 3-5 year rotation with an annual contribution from the Booster Club to cover uniform needs. The uniform budget balances carry over from year to year.
Special requests for items needed (items that are not an annual expenses) for any activity may be requested by attending a Booster Club meeting and presenting your request including costs and specific details on the item(s) needed.
Advertising Sales
At the May club meeting, a list of potential businesses will be distributed among members for advertising opportunities . Businesses will be offered the opportunity to advertise on the ball diamond signs and sports programs distributed at all home activities for fall and winter sports. Ads and payments will need to be collected and returned to the Don Bosco office no later than August 1st of each year. A committee chairperson will work with the Activities Department and printer to complete the sports programs. Pocket schedules are printed for Fall, Winter, and Summer sports. A sponsor pays for the cost of the printing. Schedules are distributed by area businesses and at concession stands.Fundraising
The Booster Club will present the annual list of fundraising projects to the Board of Education at the August meeting.
Booster Club Purchases
The Booster Club will use SCRIP for purchasing items needed for concession stands as well as any other items needed where SCRIP is available. A purchase order must be filled out to request SCRIP as well as additional funds if needed. Purchase orders are turned into and signed by the Activities Director and Administration for approval prior to distributing funds requested.
Booster Club Sponsored Tournaments
The Booster Club will host various youth and high school tournaments as fundraising projects. Dates will be selected and approved by the Activities Department. Cost for usage of gyms and fields shall be waived for such events. Costs for other expenses such as janitors, cooks, or other necessary staffing shall be the responsibility of the Booster Club. Events shall be staffed by Booster Club members and other willing volunteers. Student volunteers are also encouraged. Revenue from such tournaments shall be awarded to the Booster Club, and expenses will be paid by the Booster Club.
Uniforms Policy
Uniforms are the property of the school system and must be returned in good condition at the end of each season to the appropriate coach. In the event a uniform is not returned or is returned damaged, the parent/athelete will be responsible for the replacement.
Booster Club State Participation Guidelines
The Bosco System Booster Club, in support of our students, athletes, and coaches, will cover expenses associated with teams qualifying for and competing in state tournaments. The following outlines the expenses covered by the Booster Club for teams competing in state tournaments:
1. Some sports have one day tournaments, some have consecutive day/multi-day tournaments, and others have non-consecutive day/multi-day tournaments.
2. School transportation will be used whenever possible for all team participants/coaches. The cost to rent a vehicle will be considered and compared to other available options. The most efficient/cost effective option will be used.
3. Hotel rooms will be booked by the AD/Principal for a reasonable cost with the least amount of rooms being used. This decision will be based on individual circumstances as each sport has different guidelines. Decisions will be based on distance to competition, what time the team competes or needs to be there prior to competition and costs associated with these factors.
4. Food expense - each player/participant/coach/manager/cheerleader will be given a stipend to cover some of their food expenses while participating at state. $10/day of competition will be given to all prior to leaving for state participation.
5. The Booster Club will pay for additional nights (accommodations) due to weather if the principal/administration deems necessary.
Revised Dec 2014
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annual golf outing
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Mark your calendars for our 40th Annual Event coming in 2025. Spaces will fill fast. Consider playing, volunteering, donating an auction/raffle item, or being a sponsor.
Thank you to our 2024 Golf Outing Sponsors:
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What is Booster club?
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The Booster Club is a fundraising and activity-organizing body for Bosco System Catholic School System.
The club provides financial assistance to the athletic and extra-curricular activity programs for Bosco Catholic School System. Financial support is generated through various activities and events including, but not limited to: merchandise and apparel sales, concessions, and various projects.
The club consists of the following five committees: concessions, merchandise, fundraising, finance, and advertising. Contact an officer or come to a meeting if you would like to help, learn more, or share ideas.
The Booster Club promotes high standards of sportsmanship and equal opportunity to all students to participate in athletic and extra-curricular activities. The club is responsible for long-term planning, goal setting, and implementation of programs and policies to ensure that coaches and students who participate in extra-curricular activities throughout the school system have appropriate funding to allow them to compete and participate at a competitive level. Without the efforts of the Booster Club, many of the wants and needs for these programs would not be available.
Volunteer Opportunities
Please help the Booster Club support our students and their programs by volunteering to help with the concession stand, assist with gym clean up after home events, sell merchandise, work at tournaments, plan/attend the Annual Golf Outing, or lend a hand with special events.
Advertising Opportunities
Sports Programs, Signs on the Ball Diamonds, and more (please inquire)
Donations
You may donate to the Booster Club at any time simply by sending a check to school or giving a gift online. Our Booster Club Annual Appeal reaches out to alumni and the community, and our Annual Golf Outing the third Saturday in August is open to all.
The Bosco System Booster Club By-Laws outline the nature and function of the Booster Club. The club is subject to the policies and regulations of the Archdiocesan Board of Education, the Archdiocesan Office of Education, and the Bosco Catholic School System Board of Education.
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